Privacy Policy

This privacy policy explains how The Incarnation Firms ("we", "us", "our") collects, uses, stores, and protects personal data provided by visitors, clients, applicants, and partners through this website. We operate in compliance with India's Digital Personal Data Protection Act, 2023 (DPDP Act), the Information Technology Act, 2000, and international data protection principles.

1. Information We Collect

We collect and process only the minimal personal data required to deliver our advisory services, evaluate job applicants, and feature verified client feedback:

• Contact and Consultation Inquiries: Full name, telephone number, business email address, company name, requested service domain, estimated budget range, and message context.
• Career Applications: Full name, phone number, email address, LinkedIn profile URL, portfolio link, cover letter, and uploaded curriculum vitae / resume (.pdf, .doc, .docx).
• Client Reviews and Testimonials: Full name, company/designation, star rating, feedback quote, and optional avatar URL submitted via our public review form for publication in our Client Voices showcase.
• Direct Communications: Any inquiries or correspondence sent via WhatsApp, telephone calls, or direct email to info@theincarnationfirms.com.

2. Purpose and Legal Basis of Processing

• To respond to your business inquiries, prepare customized strategic proposals, and establish commercial engagements.
• To evaluate candidate suitability for open positions and talent pool opportunities.
• To publish authentic client endorsements and showcase verified operator feedback on our website.
• To prevent fraud, abuse, automated spam, and maintain the security and integrity of our systems.

We do not sell, rent, or trade your personal data. Personal data is shared strictly with authorized personnel or trusted cloud processors (e.g., enterprise mail servers) under confidentiality obligations, or when required by legal mandate.

3. Cookies and External Resources

This website utilizes essential session and CSRF security tokens necessary for the secure transmission of form submissions and site navigation. We load typography from Google Fonts and vector icons from cdnjs to deliver responsive visuals. External links to WhatsApp, LinkedIn, and social media platforms are subject to the independent privacy terms of those respective providers.

4. Data Retention and Deletion

• Client Inquiries: Retained for up to 24 months from last communication for account management, service follow-up, and audit obligations.
• Applicant Resumes: Retained for up to 12 months for active hiring cycles and future candidate matching, after which files are securely expunged unless explicit renewal consent is granted.
• Client Testimonials: Displayed on the website until removal is requested by the contributor or the business relationship concludes.

5. Your Rights as a Data Principal

Under the DPDP Act 2023, you have the right to:

• Request a summary of personal data held about you and processing activities undertaken.
• Request correction, updating, or completion of inaccurate personal data.
• Request erasure of your personal data when it is no longer necessary for the original purpose.
• Withdraw previously granted consent at any time without penalty.
• Nominate an individual to exercise rights on your behalf in the event of incapacity.

To exercise any of these rights, email our team at info@theincarnationfirms.com with the subject line "Data Principal Request".

6. Statutory Grievance Redressal Officer (DPDP Act 2023)

In accordance with Rule 5(9) of the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 and the Digital Personal Data Protection Act, 2023, the contact details of our designated Grievance Officer are:

7. Contact Information

The Incarnation Firms
P24, Sector-10A, Service Road, Gurugram, Haryana
info@theincarnationfirms.com · +91-7206326316